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Landlord Gas Safety Certificate and Boiler Service

As a landlord, it is your responsibility to ensure that all gas appliances, chimneys and flues are regularly inspected. You should also provide a copy to your tenants.

If the engineer considers that any installation or appliance is immediate danger they will ask permission to disconnect gas safety certificate replacement from the system and recommend the installation of inspection hatches.

What is the definition of a Gas Safety Certificate?

A gas safety certificate for landlords is a document that proves that the gas appliances in the rental property and flues have been examined by a certified gas engineer. Landlords are legally obliged to arrange a gas safety check every year for each rental property they own. The inspection is conducted by an Gas Safe registered engineer and makes sure that all of the pipework, appliances, and flues are in good working condition and in compliance with safety regulations.

Landlords are also required by law to provide their tenants with an original copy of the CP12 Gas Safety Certificate (Gas Safety Record) at the end of each year's gas safety inspection and test. The certificate should be given to current tenants within 28 days of the Gas Safety inspection and given to any new tenants at the beginning of their tenancy.

CP12 is an abbreviation of the CORGI Proforma 12 which was employed by the Council for Registered Gas Installers (CORGI) prior to being replaced by the Gas Safe Register in 2009. The form shows the date of the last gas inspection and tests and the results, any actions or issues that need to be addressed, and the name of the person who conducted the test.

If the Gas Safety check highlights any problems with a gas safety certificate landlord device the engineer will provide advice on what should be done to make it safe for use. If a gas appliance is found to be Immediately Dangerous, or Abnormally dangerous the gas supply needs to be turned off until the issue has been resolved.

If a tenant refuses to allow access for the gas safety checks to be completed, it is an offence that is criminal. If necessary the landlord has the right to ask the courts for an order to stop the tenant from refusing to allow gas safety inspections. However, it's more common to send a letter which describes why the check is essential and what will be required. This should encourage tenants who are hesitant to allow access to the house. If not the landlord is not willing, he will have to begin the eviction process.

How often should I get a Gas Safety Certificate?

The landlords and letting agencies are legally required to conduct an annual gas safety check on all flues and gas appliances that they supply to tenants. This is to ensure that their equipment is safe to use and there are no gas leaks within the property. This is a vitally important obligation and landlords must ensure that they are inspected for gas by a certified gas engineer.

The Gas Safety Certificate (formerly the Gas Safety Check Record) is a legal document that confirms that a gas inspection has been performed by a licensed engineer within the past 12 months. It is issued to the landlord, and should be given to the tenant to prove the security of the gas supply. It is valid for a time of 12 months and has to be renewed each year.

A landlord who does not provide an Gas Safety Certificate for their tenants could be penalized. It is therefore crucial for landlords to ensure that their Gas Safety checks carried out on time and to keep a copy of the documents in case a tenant requests it.

It is also an excellent idea for landlords to put inspection hatches on all gas appliances, so that engineers can easily access them for annual inspections. If the appliance is deemed to be in danger during an inspection, the engineer will formally declare it to be at risk and may disconnect the boiler and recommend that tenants not to use it until the inspection hatch is installed.

Landlords should also make sure that they provide their tenants with at least 24 hours notice prior to the time they enter the property to perform Gas Safety checks. This gives tenants time to plan their inspection and request permission if they need. If a tenant does not allow the engineer's entry the landlord must explain why this is necessary and what would happen should the tenant refuse. If the tenant is unwilling to allow the engineer entry, the landlord can consider evicting the tenant under section 21 of 1988 Housing Act.

What happens if you don't own a Gas Safety Certificate?

It is the legal responsibility of a landlord to make sure that their property is fitted with an official gas safety certificate that is valid prior to the time tenants move into. Failure to do this is an offense that could lead to landlords being charged and liable to heavy fines. The regulations also state that landlords must give a copy of the gas safety report to their tenants on request.

Landlords must have a Gas Safe registered engineer visit their rental property to perform a gas check on all gas appliances. During the inspection the engineer will be able to identify any issues that may pose a risk to tenants. The engineer will issue the CP12 Gas Safety Document, also known as a Landlord Gas Safety Record (or a Gas Safety Certificate).

This is a crucial document that every tenant should keep. This document contains information about gas installations in a rental property, including when they were tested and their expiration dates. It can help tenants spot any issues with the appliances or installation and ensure they know how to reach a Gas Safe engineer to have them checked.

Landlords must give an inspection report on gas safety to their tenants, new and current within 28 days of the date that the engineer has visited their property. They must also provide a copy of the CP12 to the tenant on the day that their tenancy starts. Landlords who fail to provide the copy of the gas certificate may be prosecuted and could face unlimited fines or even six months in prison.

In the same way, landlords must make sure that their properties are equipped with carbon monoxide alarms. They can also arrange that they be tested every month. If the alarm isn't working, the landlord should make the necessary repairs. The rules for this are applicable to private, council and housing association landlords as well as to licensable houses of multiple Occupation (HMOs).

In June 2017, the High Court ruled that it was illegal for landlords to issue Section 21 notices without providing their tenants with an official Gas Safety Certificate. The ruling was based on the law that requires landlords with assured shorthold leases to obtain a gas safety certification for their property prior to when tenants move in.

How do I get a Gas Safety Certificate (GSC)?

Landlords are legally responsible for ensuring that gas appliances, flues, and pipework within the properties they lease out are safe. This is covered by the Gas Safety (Installation and Use) Regulations 1998. To comply with the regulations, landlords are required to conduct annual gas checks of all gas appliances and flues that they install for use in the property. This is referred to as a CP12 gas safety certificate and it must be completed by a licensed Gas Safe registered engineer after each inspection.

Landlords should also consider conducting a boiler inspection at the same time as the CP12 inspection. This will ensure that all gas appliances are operating properly and safely. Gas engineers can provide a combined CP12 inspection and boiler service at a reasonable price. They will examine the seals on boiler burners and look for leaks and cracks in the flue system and clean the heat exchanger and perform general maintenance.

The CP12 document is often called the 'landlord's gas safety certificate', although it is officially called the Gas Safety Record documentation. It includes the results of the safety checks, as well as details of any problems or actions that need to be taken care of. Landlords must provide their tenants a CP12 document no later than 28 days after the Gas Safety Check is completed.

It's important that the landlords or letting agents permit Gas Safe registered engineers to visit the property to conduct safety inspections and maintenance. It's a good idea to inform tenants of the importance of allowing access and explaining that the gas engineer will ensure they are safe from carbon monoxide poisoning. If the tenant is unwilling to allow access the agent or landlord must outline the legal obligations in writing. They should then go to the property and force entry if necessary.

Tenants must always request to have a Gas Safe ID card from the engineer before they allow them into the home to ensure that they're competent to work on the gas systems in your home and can be trusted to complete the gas safety check efficiently and effectively. It's also worth bearing in mind that the gas engineer is legally permitted to disconnect faulty equipment and can cut off your gas supplies in the event of a need.